Building Construction

Building Maintenance Checklist for Commercial Buildings

Building Maintenance Checklist

Building Maintenance Checklist

Regular maintenance is one of the efficient ways to protect a commercial building investment.

It preserves the property quality and value while ensuring it brings in a steady flow of income.

For this reason, regular maintenance of commercial buildings should be your top priority. It can be done effectively using a checklist.

A building maintenance checklist will help preserve the value of your property and keep it well-maintained, clean, and functional.

This article provides a checklist of the crucial areas you should consider.


Commercial Buildings Maintenance Checklist


HVAC is short for Heating, Ventilation, and Air Conditioning.

HVAC systems keep you warm in the winter and cool in the summer. They also improve the air quality and control the humidity levels in a building. In short, the HVAC system ensures the comfort of your tenants.

However, to maintain its functionality and durability, hire an HVAC system maintenance crew. These specialists will ensure that all HVAC equipment are in good working shape. They will also clean the heating and cooling filters and ducts regularly to ensure the whole system works efficiently.

Note that regular maintenance helps you detect any problem in the early stages and fix them promptly.



building maintenance checklist template free

A building’s lighting determines its ambiance and general atmosphere. For this reason, lighting should always be on the checklist of building maintenance. Check if all the building and security lights work correctly. And replace any burnt-out or faulty bulbs or lamps.

For preventive maintenance, you can change all lights/bulbs/lamps periodically and replace old bulbs with new ones after six months. Doing so eliminates or reduces occurrences of bulbs burning out.

You should also check whether all lights have the same color, temperature, brightness, or ambiance. Inspect for the proper installation of the lighting system such as switches, cables, screws, gaskets, and other hardware.

Lastly, ensure all lighting surfaces are clean or dusted regularly. Doing so ensures the lights give out their maximum brightness.


Electrical Maintenance

Neglecting electrical maintenance can lead to fire outbreaks or damage to electrical appliances.

Electrical maintenance ensures the routine inspection of electric components such as wires, switches, breaker boxes outlets, fuses, batteries, and so on. It also includes testing, monitoring, fixing, and replacing any faulty elements of a building's electrical system.

Check for signs of age, damage, cracks, breakage, or any other problem that can compromise the safety of a building and its occupants.



Building Maintenance Checklist

The plumbing system of your building also requires regular inspection.

This routine check is vital as most plumbing systems suffer from leaks, damage, or blockages that can easily result in extensive problems when not detected and fixed early enough.

To prevent this, carry out routine checks for leaking pipes, blockages, or any other problem with the plumbing system. There is nothing as irritating or frustrating as a broken toilet or leaking pipes.

Invest in a plumbing maintenance crew to help your tenants live comfortably and prevent a high tenant turnover rate. They will carry out regular maintenance and fix any problems that come up quickly.


Doors, Windows, and Other Openings

Although doors and windows are durable, they have structures that easily break or malfunction. Examples of such structures include handles, hinges, locks, and glasses.

Regular checks and maintenance improve a building's security and appeal. It also increases the efficiency or durability of the doors and windows.


Security Systems

The safety provided by a building is paramount. To increase security, most building owners install monitoring and surveillance systems like cameras, burglar alarms, password locks, sensors, and so on.

The regular maintenance of a building’s security system increases its efficiency and prevents the chances of a system downtime occurring.


Fire Safety Inspection

Fire safety is a requirement by law. For this reason, all commercial buildings have fire safety equipment like sprinklers, smoke alarms, fire extinguishers, first aid kits, and carbon monoxide alarms.

However, installing them is not enough. A building owner should ensure that all fire safety equipment are in good working order.

There should be routine fire system checks/inspections, testing, and maintenance to ensure the safety of the building and its occupants, and make it compliance with the law.



Regularly check walls, floors, windows, doors, and ceilings for damage or deterioration. For example, check for cracks on walls, stains, or peeling paint. Maintenance preserves the beauty and value of the building.



office building maintenance checklist

Check the condition of your roof periodically to address any concerns that may come up. Inspect the state of all roof components like the gable, joints, and drains for damage or blockages.

Doing so helps you perform any necessary repair before it becomes severe.

Routinely wash the roof to eliminate dust, debris, mold, grime, stains, and rust accumulated on the roof surface. You can use roof pressure washing for effective cleaning.



A glance at a building’s exterior gives you a picture of what to expect in the interior. Hence, the reason a building exterior should always be neat. It gives viewers from the outside the first impression of how the interior will be.

The exterior of a commercial building includes walls, parking lot, garage, loading deck, trash rooms, compound, sidewalks, and driveways.

This exterior environment is open to all weather conditions. And with this comes cracks in walls, mold growth, peeling paint, mud, litter, and so on. A regular exterior maintenance will prevent all these issues from arising.


Fumigation and Pest Control

Commercial buildings house various clients, making them susceptible to infestation of bedbugs or lice. Also, vermin-like rats can attack commercial buildings.

Periodic vermin check and fumigation services can prevent the spread of these unpleasant pests.


In Conclusion

Building maintenance involves a lot of work and costs.

However, you cannot maintain a poorly built structure. A badly built structure will require frequent renovations, which converts to a lot of money in the long run.

To construct a quality commercial building that stands the test time, you should consider partnering with one of Illinois' top ten construction companies by visiting

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